When members walk through your doors, you want them to feel at home. They want to train when it suits them, and nothing is more synonymous with convenience than 24/7 access.
With so many options out there, how do you pick the right system? You need one that lets members in when they want while still giving you full control. One that meets your needs today, but can also scale with you towards your future goals.
Don’t worry, we’re here to help. In this guide, we’ll walk you through the basics, explore popular systems, and help you make the best choice.
Ready to take the next step? Turn your gym into a place where the doors are always open with ABC Glofox.
What is a Gym Door Access System?
A gym door access system lets members in automatically—no staff check in needed. (Think barcode scanners, app entries, and key fobs.) Whatever you choose, investing in access will pay dividends for years to come.
Let’s take a look at a few of the key benefits:
Hassle-free entry. ABC Glofox’s check-in software admits members in seconds, at any time of day. (Happy check-in, happy members!)
Lock it down. Want a built-in security system? Automated entry could be your answer. It increases security and helps prevent unauthorized entry.
Run leaner. Fewer on-site staff means lower costs and more time for your team to build relationships.
Metrics galore. An access system is part of your gym management software, which includes the ability to keep track of usage patterns and trends. Are more women using the gym early in the morning? Which sections of the gym are busiest, and when?
Free eBook: The 4 Key Metrics Every Fitness Founder Should Track
Practice personalization. Gym door access syncs with your membership management and helps you get better at the one thing every gym is trying to do better: personalization. Your marketing—from newsletter content to promotions—will be better for it!
Types of Gym Door Access Systems
The right system for you depends on factors like your size, budget, and how much control and flexibility you need. Below, we outline a few of the most popular types and summarize their main benefits and drawbacks.
RFID key fobs and swipe cards
RFID (Radio Frequency Identification) is one of the most common gym key fob systems. Members receive a card or fob that they swipe or tap to gain entry.
Use it:
- Easy to distribute to members and intuitive for most users
- Cost-effective for large member bases
- Compatible with many existing systems
Lose it:
- Cards and fobs can be lost or shared
- Limited security (compared to biometric or mobile systems)
Mobile app entry
Smartphones are everywhere in workout facilities and boutique studios. (Gym selfies are the best kind, right?) That’s why many fitness businesses choose a system that controls entry through a simple credential, like a QR code.
Use it:
- No physical card or fob required
- Customizable for specific access to areas or equipment
- Supports touchless gym entry and integrates with gym management software
Lose it:
- Requires internet or Bluetooth connectivity
- Members need to keep the app updated and accessible
Biometric access (fingerprint, face ID)
This option uses physical human characteristics to grant entry—AKA peak security! Fingerprints, facial recognition, or iris scans are the most common options.
Use it:
- Highly secure
- Can’t be lost, stolen, or shared
- Fast and seamless member check-in
Lose it:
- Cost is higher upfront
- Privacy concerns for some members
Check Out: How to Run a 24/7 Gym: The Complete Guide
PIN code and keypad entry
With this simple, affordable model, members enter a PIN code on a keypad and they’re in. (Like using a debit card or phone passcode.)
Use it:
- Easy to implement
- Familiar
- Members don’t need to carry a device or fob
Lose it:
- People may share or forget their PINs
- Less secure than mobile or biometric options
Smart lock systems
If you want the best of all worlds, this option combines several access methods (e.g., mobile, PIN, and RFID) into a single, Wi-Fi-enabled system.
Use it:
- Versatile and flexible
- Often cloud-based for remote management
- Works well with gym access management systems
Lose it:
- Requires a reliable internet connection
- Fancy features can make it pricier compared to other options.
Key Features to Look For in a Gym Door Access System
Remember, the system you choose needs to serve your present and future needs. A simple step towards convenience today can be a giant leap towards tomorrow’s growth. Here are five more factors to consider while weighing your options.
24/7 access
Make operating hours a thing of the past: look for systems that provide secure entry even while unstaffed. Allow members to check in at any time within the parameters you set based on preset or custom schedules. (For instance, you’ll no longer need a second staff member for that 5 a.m. spin class.)
Integration with membership and billing software
Your member door access system should mesh with your gym’s backend software, letting you control who gets in and when. Sync access with membership status and specific class bookings for next-level service.
Real-time monitoring and access logs
Choose a system with an easy-to-use dashboard that tracks who accessed the gym and when, plus things like failed entry attempts and peak hours. Metrics like these offer useful insights for class programming, staffing, and marketing efforts.
Remote lock/unlock options
The ability to lock, unlock, or reset doors gives you more control (and better work-life balance). Be the gatekeeper—even while on vacation!—and handle unexpected issues without stress.
Anti-tailgating and security features
In a recent study on fitness center use, security and accessibility were cited as key factors in regular use. Make members feel safe by making sure your system includes motion sensors, video surveillance, and alarm triggers if doors remain open too long. These can help decrease instances of tailgating (when a non-member sneaks in behind a member).
Best Gym Door Access Systems
Here are five access control solutions trusted by fitness studios and gyms worldwide.
Kisi
Kisi is a popular cloud-based access control system used by modern fitness centers across the globe. It supports mobile access, keycards, and PINs, and works with your existing door hardware.
Top 3 highlights:
- Cloud dashboard with remote access control
- Real-time alerts and analytics
- Scalable for multiple locations
Want to learn more? Check out a case study on how YogaFit Studios in Minneapolis used ABC Glofox and Kisi to create a seamless, stress-free check-in experience.
Gantner
A full-service fitness center entry system that includes RFID, biometric, and locker access.
Top 3 highlights:
- RFID wristbands or fobs
- Built for high-traffic fitness facilities
- Integrated locker and turnstile access
Brivo
A secure, cloud-based gym system used in the healthcare, commercial, and fitness industries.
Top 3 highlights:
- Remote access and integrates with video surveillance
- Advanced analytics and reporting
- Compatible with Kisi and other systems
GymMaster
An all-in-one solution that combines gym check-in with member management.
Top 3 highlights:
- Ideal for small to medium-sized gyms
- Allows you to set access rules based on memberships (for example, offer cheaper, time-based memberships to help reduce crowding during busy hours)
- Fully integrated with GymMaster’s CRM so you can meet members where they’re at
Mindbody with access control integration
Users love this option for its smooth app experience. It doesn’t provide native access control, but it works well with partners like OpenPath and Brivo.
Top 3 highlights:
- Supports touchless gym entry systems
- Seamless booking-to-entry workflow
- Third-party integrations with access control leaders
How to Choose the Right Gym Door Access System for Your Gym
Whether you run a busy Pilates studio or a power lifting hotspot, the best system for you depends on your needs and the challenges you want to tackle. Grab a notebook and try to answer the questions below to help you narrow down your options.
Budget: RFID and key fobs are more affordable. Biometric systems cost more upfront. (Ask yourself: What am I willing to invest?)
Size and location matter: Smaller studios might just need a simple keypad. But multi-location franchises should choose an option that can scale up with them. (Ask yourself: Can this system grow with us?)
Operating hours: 24/7 facilities need secure, round-the-clock systems with real-time monitoring. (Ask yourself: Can I manage access remotely?)
Integration needs: Pick a solution that fits with your current gym management system, door hardware, and check-in software. (Ask yourself: How many access points does my gym have? Does this system integrate with my current gym management software?)
Ease of use: Choose products with simple installation, a friendly interface, and great customer support. (Ask yourself: Is support available if something goes wrong?)
Ready to Upgrade Your Gym Entry?
90% percent of Americans say customer service matters in their choices. Your members deserve an unforgettable experience that starts as soon as they walk through the door (not just when they set a new deadlift PR).
With years of fitness industry expertise in our DNA, we can help you make your members feel even more at home. (You can draw the line at slippers.)
Get in touch to learn how ABC Glofox can help you run a more welcoming and secure gym today.
